Transaction CoordinatoR Services

Transaction Coordinator Services, keep your deal moving with confidence!

Owners Express now offers professional Transaction Coordinator (TC) services designed to keep your real estate transaction organized, compliant, and on schedule from contract to closing. A real estate deal has a lot of moving parts, deadlines, documents, and communication between multiple parties. Our TC service acts as the “back-office” you wish every transaction came with. We track critical dates, request and confirm required documents, help coordinate inspections and repairs, keep everyone aligned, and reduce the risk of missed deadlines that can cause delays, extensions, or contract fallout. If you want a smoother closing experience with fewer surprises, our TC service is built to deliver it.

What a Transaction Coordinator Does

Our transaction coordinators help manage the day-to-day workflow after a contract is signed, including document collection, milestone tracking, status updates, and coordination with the title company, lenders, inspectors, attorneys, HOAs, and other parties involved. The goal is simple, fewer surprises, fewer delays, and a smoother closing.

Why Choose Owners Express Services

When you work with Owners Express, you are backed by a real estate services company built around process, communication, and accountability. Here are the benefits our clients value most:

Deadlines stay visible and managed so critical dates do not get missed
Clear communication and consistent updates to reduce stress and confusion
Document organization and file readiness to support smoother closings
Problem spotting early so issues can be addressed before they become delays
Professional, neutral coordination that keeps all parties moving forward

Read more below to learn who can benefit from professional TC services

Advantages for real estate investors - speed, consistency, and fewer surprises

Real Estate Investors
Whether you are wholesaling, flipping, or acquiring rentals, speed and accuracy matter. Our transaction coordination helps keep timelines tight, documents organized, and communication consistent with title, lenders, buyers, and sellers, so you can close cleanly and move on to the next deal faster.

Real estate investors win when deals close on time, paperwork is clean, and small issues do not turn into expensive delays. Our Transaction Coordinator services help create a repeatable, professional process across every acquisition and disposition, whether you are buying a rental, selling a rehab, or wholesaling an assignment. We track contract milestones, keep documents moving, coordinate with title and lenders, and help ensure inspections, repair items, and required disclosures are addressed promptly. That means fewer missed deadlines, fewer last-minute scrambles, and a smoother handoff between your acquisitions, construction, property management, and closing teams. For investors running multiple deals at once, a strong TC is one of the easiest ways to protect time, reduce risk, and increase transaction volume without adding full-time overhead.

Perfect for FSBO and unrepresented buyers who want structure and guidance during your transaction

Utilizing the services of a Transaction Coordinator becomes a game-changer. We help you stay organized and informed throughout the process by keeping the file complete, tracking contract deadlines, coordinating with the title company, lender, and other parties, and making sure required items are requested and received on time. You get a clear roadmap, consistent updates, and a professional system behind your transaction, without giving up control of your sale or purchase. It is a smart way to reduce stress, avoid costly missteps, and move toward closing with confidence.

For Sellers Without Agent Representation

Selling without an agent can save money, but it also puts the responsibility on the seller to manage timelines and coordinate multiple parties. Owners Express transaction coordination helps by:

Keeping contract obligations and deadlines on a clear timeline
Coordinating inspections, repairs, and document requests
Helping the transaction move forward with consistent follow up
Reducing avoidable delays that can lead to frustration or renegotiation

For Buyers Without Agent Representation

Buying a home without an agent can feel overwhelming because the process is document heavy and deadline driven. While a transaction coordinator does not replace legal advice or represent you in negotiations, we can help you stay organized and informed by:

Helping you understand the typical steps from contract to closing
Tracking dates for inspections, financing, and closing requirements
Coordinating communication with the title company and other parties
Ensuring required documents are collected and delivered on time

Built for solo agents who want more closings, fewer loose ends and more time back in their day

If you are a producing agent without a team, your time is your inventory. Every hour spent chasing signatures, tracking deadlines, and following up on missing documents is an hour not spent prospecting, showing homes, negotiating, or nurturing clients. Our Transaction Coordinator services give you reliable transaction support so you can stay focused on revenue-producing activities. We help keep your files clean and consistent, ensure timelines are monitored, support communication flow between parties, and reduce last-minute scrambling. The result is a more professional client experience, fewer preventable issues, and more bandwidth for you to grow your business.

For Real Estate Agents

If you are an active agent, your time is best spent generating business, advising clients, negotiating, and closing more transactions, not chasing signatures and scheduling inspections. Our transaction coordination support helps you:

Reduce administrative workload and protect your time
Improve client experience with faster updates and smoother handoffs
Lower the risk of missed steps by following a consistent workflow
Scale your business without adding overhead or hiring in house staff

Relax let an Owners Express Transaction Coordinator help you with the following tasks

Below is a list of common tasks that our TC's can complete for you.

When the transaction is under contract :

● Handle closing documents, securely

● Keep everyone informed - Introduction email will be sent providing datelines and

a copy of executed contract to Listing Agent, Buyers Agent, Buyer/Seller - (Your

client as appropriate) Lender and Title Company

● Ensure everything is fully executed with proper dates, initials, signatures, broker

information is completed and reach out for corrections as necessary and monitor

compliance with the contract

● Submit all required under contract documents to compliance within 48 hours of

execution

● Send/request disclosure packages and gather signatures

● Ensure the Lender, Title Company, and Broker receive any amendments or

changes to the contract

● Contact title company for a copy of the EM check receipt and email receipt to

co-op agent and include in compliance file

● Keeping in contact with the title company and lender throughout the transaction.

Provide agent email updates on the status of the transaction

● Update deadlines from amend-extends

● Collect HOA documents in accordance with deadlines and email to buyer agent

(if on list side) or to buyer (if on buyer side)

● Order Home Warranty per contract

● Coordinate and monitor status of buyers loan with Loan Officer

● Confirm inspection has been set up in accordance with offer deadline

● Monitor appraisal timeline and completion with lender

● Remind agent to draft Commission Disbursement request. If TC is completing CDA

request, form MUST BE approved by agent before submitting to escrow and

compliance

● Check-in with the Lender regarding the appraisal and any work orders or

appraised value issues

● Ensure represented client is provided a copy of all documents

● Upload all disclosures, documents, and reports into agents online transaction

management service as they are received or fully executed throughout the

transaction. (if applicable)

● Provide access to transaction coordinator's transaction management service

24/7 to all parties to the transaction (if applicable)

● Maintain constant contact with all parties involved for status updates as well as

outstanding items

● Coordinate and confirm final walk-through

● Schedule closing appointment for client and agent if applicable

● Confirm closing date and time has been set up with the seller, buyer, agent and

co-op agent in a timely manner

● Confirm final recording and alert agents

● Conduct a final audit of file 7 days prior to closing to ensure all documents are

uploaded and the file is complete

● Upload Final HUD/ CD to online transaction management service for agent